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Step-by-step help for vital records, school, court, and corporate documents so they are accepted by foreign governments, consulates, and schools in both Hague and non-Hague countries without delays or rejections.
Whether your documents need a state apostille, federal authentication, or full consular legalization, here is the general path from start to finish.
Choose a document family to see the specific document types we handle. Tap any card for requirements, common mistakes, and a link to the full guide.
Use certified copies from the county or state vital records office • original registrar signature and seal must be visible
Use certified copies from the court clerk with original seal and signature • plain file-stamped copies are often not enough
State-issued certificates and notarized corporate documents • keep multi-page packets intact and in order
Official records from the registrar or school office • confirm whether the destination needs a transcript, diploma, or both
Must be signed in front of a notary with proper wording • apostille verifies the notary’s commission
Authenticated through U.S. Department of State • not through a state Secretary of State
Every country has its own requirements. Tap a country below to see whether you need an apostille, consular legalization, or both — plus country-specific tips.
Don’t see your country? We handle documents for all Hague and non-Hague countries worldwide. Call or text us with your destination and we will walk you through the exact requirements.
You can absolutely file for an apostille yourself. Here is what that looks like compared to working with us, so you can decide what makes sense for your situation.
Timelines depend on the type of document and which government office processes it.
Check off what you already have. We’ll walk you through anything missing when you call or text.
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An apostille is a certificate issued by a designated government authority (usually the Secretary of State for state documents, or the U.S. Department of State for federal documents) that verifies the signature and seal on a public document so it will be accepted by officials in another country that is part of the Hague Apostille Convention.
An apostille is a single-step verification used in Hague Convention countries. Consular legalization is a multi-step process for non-Hague countries like Taiwan, Thailand, and Cuba, requiring state or federal authentication followed by legalization at the destination country's embassy or consulate.
The government filing fee for a California apostille is currently $20 per document. Our service fee covers document review, preparation, submission, and return shipping. The total depends on how many documents you have, whether any need notarization first, and whether you need state-level, federal, or consular processing. Contact us at 213 933‑2507 for an exact quote based on your documents and destination.
State apostilles in California typically take 3–10 business days by mail. Federal apostilles through the U.S. Department of State can take 4–8 weeks. Consular legalization adds additional time depending on the embassy. We give you a realistic timeline estimate before you commit. For urgent cases, ask about our same-day rush options.
Yes. We handle documents issued by any U.S. state. Each document must be apostilled by the Secretary of State in the state where it was issued or notarized, and we coordinate that process for you regardless of the state.
It depends on the document. Vital records (birth, marriage, death certificates) and court-certified copies already carry an official signature and seal, so they go directly to the Secretary of State. Private documents like powers of attorney, affidavits, and corporate resolutions must be notarized first, because the apostille verifies the notary’s commission.
Rejections usually happen because of incorrect notarization, missing seals, outdated records, or submitting to the wrong office. We review every document before submission specifically to prevent this. If a problem comes up, we will explain the fix and help you correct it as quickly as possible.
Many countries require a certified or sworn translation of your document in addition to the apostille. Some countries like Spain require a specific type of sworn translator. We can connect you with qualified translators or coordinate with our translation services to ensure the translation meets your destination country’s requirements.
Yes. Many of our clients are outside California or prefer to mail documents rather than meet in person. We will walk you through secure shipping options and confirm everything by phone, text, or email before you send anything.
We are based in Los Angeles and serve clients across California and nationwide. For notarization appointments, we travel to homes and offices across Los Angeles, Orange, and Ventura counties. For apostille and legalization services, we work with clients in any state — documents can be mailed or dropped off.
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Book your apostille service and we'll handle the coordination with the Secretary of State, Department of State, or consulate.
Ready to schedule your appointment? Call or text, book online, use our same-day rush, or start a translation coordination.